BLUNDELLSANDS PARK TRUST PRIVACY NOTICE
This privacy notice explains why Blundellsands Park Trust collects information about you and how that information may be used.
As a data controller we are regulated by law under the General Data Protection Regulations. This means ensuring that your personal confidential data is handled in ways that are safe, transparent and what you would reasonably expect.
How we process your personal data
Blundellsands Park Trust maintain records about you once you have completed a membership application or renewal form. It includes information you provide when you make an enquiry about membership.
Records held by Blundellsands Park Trust may include the following information:
- Name, address, e-mail address and phone number.
- The number of people in your household including the number of children
- The name and breed of any dogs of the key holder
The legal basis for processing your personal data
Blundellsands Park Trust collects and holds data for the sole purpose of maintaining membership, we will ensure your personal information is kept safe and secure. We can disclose information if:
- It is required by law;
- You consent;
- It is justified in the public interest.
How we use your personal information
All information about you that we collect or receive may be used by us in the following ways:
- To maintain membership;
- To notify you about any changes to the park and/or its rules;
- To comply with our record keeping and information storage obligations (please see the “Where We Store Your Personal Data” section below for more details).
Sharing your personal data
We do not share information with third parties unless there is a lawful reason to do so.
Where we store your personal data
All personal information provided by you is stored on a secure Database, a password protected system and within locked filing cabinets. Our staff are aware of their personal responsibilities having received appropriate and ongoing training to ensure the safety of your personal information. The following actions are also taken to ensure security:
- Installation of a secure firewall;
- Using anti-virus protection software;
- Carrying out regular back-up of information.
Retention of personal data
We retain your application/ renewal form for 1 year until it is replaced with the following years form if membership is renewed.
A copy of the information held on the database is kept for back up purposes and for member spot checks. This is securely locked away when not in use.
Should membership not be renewed, or if it is withdrawn for any reason, your personal information will be deleted or destroyed.
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal information:
- The right to be informed about the collection and use of your personal information;
- The right to request a copy of your personal information;
- The right to request that inaccurate or incomplete information is corrected;
- The right to request the deletion or removal of your information where it is no longer necessary for us to retain it;
- The right to restrict the use of your information;
- The right to obtain and reuse the information that we have about you for your own purposes;
- The right to lodge a complaint with the Information Commissioner’s Office;
- The right not to be subject to automated decision-making including profiling.
Should you wish to exercise any of the above rights, have any concerns about the use of your personal information or submit a Subject Access Request (SAR), please contact the Secretary, details below. The initial request for your data is free, but a charge may be levied for subsequent requests.
If you feel that your rights have been breached in any way, you should contact the Trustees via the Secretary or lodge an official complaint with the Information Commissioner’s Office via their website ico.org.uk or by writing to: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, and Cheshire, SK9 5AF.
Any changes to this privacy notice will be published on our website.
Or write to Blundellsands Park Trust, PO Box 8, Blundellsands, Liverpool, L23 3YX
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